Editorials are the message of a Journal and are written in-house by
the journal's Editorial Board members. Editorials are preferably no more
than 2000 words. These provide state of the art discussions on the Journal
main scopes. An unstructured abstract is required for these types of
These articles consist of systematic reviews, meta-analyses,
meta-syntheses, and health system reviews. These articles may be up to
7000 words excluding abstract, tables, and references. Inclusion and
exclusion criteria for studies should be described in a flow diagram.
The specific type of study or analysis, intervention, population,
exposure, outcomes or tests should be described for each data source or
article. Authors are to clearly cover the following topics in the method
section: search strategy and selection criteria, data extraction,
quality assessment, and data analysis. A structured abstract is
We welcome theories and ideas having a great deal of empirical and
observational support. These articles should not exceed 3000 words and
should include an unstructured abstract.
These articles must be of primary research, methodologically
accurate, and relevant to international health policy and management.
They should contain no more than 8000 words excluding structured
abstract, tables, and references. Each manuscript should clearly state
an objective or hypothesis; the design of study and methodology
(including study setting, patients or participants, inclusion and
exclusion criteria, sampling and data source); data analysis and
interpretations; the main results of the study, discussing the results;
addressing study limitations and the conclusion. For all original
articles, a structured abstract is required.
These types of articles are not intended to publish preliminary
results, but the results which are of exceptional interest and are
particularly topical and relevant. These articles should be no more than
4000 words including up to three figures or tables, references and the
main text. An unstructured abstract is required for these types of
Our policy briefs are intended to represent the findings and
recommendations of your research project to non-specialized readers. You
may write policy briefs to advice policies based on lessons learned
from your research. These articles should not exceed 2500 words.
Components of a policy brief are outlined in below:
- An unstructured abstract of maximum 250 words.
- Statement of the issue/problem and a short background of the problem.
- Describing the current situation of the topic
- Introducing 2-3 options including the pros and cons of each
- Identify recommended option and justify the recommendation
Letter to Editor
We welcome short letters with topics of interest to the Journal
readership. These letters should not exceed 700 words including only one
table or figure, references and the main text. No abstract is required
for these articles.
Please insert the type of your manuscript on top of the Title Page and Main Manuscript.
Ethics in Publishing
As all of our Journals follows the guidelines of Committee on Publication Ethics
(COPE), for information on this matter in publishing and ethical
guidelines please visit COPE.
Please note that any submission that has data collected from human subjects requires ethics approval. In this case, a clear statement to this effect must be made in any submitted manuscript presenting such research, specifying that the free and informed consent of
the subjects was obtained. If your manuscript does not include ethics
approval, your article will not be sent out for review. For qualitative
articles it is mandatory that the following general principles be
considered when submitting your manuscript.
- Details of formal ethical approval should be
stated in the main body of the article. If authors were not required to
obtain ethical approval (as is the case in some countries) or unable to
obtain attain ethical approval (as sometimes occurs in resource-poor
settings) they should explain this. Please anonymize this information as
appropriate in the manuscript, and give the information when asked
- Procedures for securing informed consent should be provided.
- Responsibilities of authors:
Permission to use or publish an institution data: If
you wish to publish the data/information of an institution, you should
seek the institution permission and provide us with the signed
permission once we ask for this. During submission you should inform us
if you have obtained such permission.
Using Website information: Most materials on the
Internet are protected by copyright. In such case you need to obtain
permission from the website which owns the copyright. Some website
materials, however, may not be original to the website and you need to
identify the right-holder and seek permission.
- Informed consent
According to ICMJE guidelines patients or, in general research,
participants have a right to privacy that should not be infringed
without informed consent. Identifying information, including patients'
names, initials, or hospital numbers, should not be published in written
descriptions, photographs, and pedigrees unless the information is
essential for scientific purposes and the patient (or parent or
guardian) gives written informed consent for publication. Informed
consent for this purpose requires that a patient who is identifiable be
shown the manuscript to be published. Authors should identify
individuals who provide writing assistance and disclose the funding
source for this assistance.
- Conflict of interest
According to ICMJE guidelines, a conflict of interest may exist when
an author (or the author’s institution), reviewer or editor has personal
or financial relationships that influence (bias) inappropriately
his/her action (such relationships are also known as dual commitments,
competing interests, or competing loyalties). These relationships vary
from those with negligible potential to those with great potential to
influence judgment, and not all relationships represent true conflict of
interest. The potential for conflict of interest can exist whether or
not an individual believes that the relationship affects his or her
scientific judgment. Financial relationships (such as employment,
consultancies, stock ownership, honoraria, paid expert testimony) are
the most easily identifiable conflicts of interest and the most likely
to undermine the credibility of the journal, the authors, and of science
itself. However, conflicts can occur for other reasons, such as
personal relationships, academic competition, and intellectual passion.
Authors must make sure that they have declared any actual or
potential conflicts of interest in their manuscript when submitting
their work (if any). The corresponding author is responsible for
confirming with the co-authors whether they have any conflicts to be
declared or not (For further information please visit ICMJE).
IJEP uses the Cross iThenticate Plagiarism detector to screen
submitted manuscripts for originality. Using this service, we can detect
if a manuscript contains passages of text that appear in other
publications or resources.
Submission Declaration and Verification
By submitting an article, you ensure that your work has not been
published previously, except in the form of a conference abstract or as
part of a published lecture or thesis for an academic qualification.
This implies that it is not under consideration for publication
elsewhere and its publication is approved by all authors and responsible
authorities where the work was carried out. It is highly important that
if an acceptance is offered, your work will not be published elsewhere
in the same form, in English or in any other languages, including
electronically without the written consent of the Alborz University of
Medical Sciences as the copyright-holder. Authors should not submit the
same manuscript, in the same or different languages, simultaneously to
more than one journal (For further information please visit ICMJE Recommendation).
Manuscript File Format
Acceptable manuscripts' file formats include Microsoft Word and WordPerfect. Do not submit your manuscripts in PDF format.
Text Style Guide
Use A4 size. Text should be left-justified. Use 12-point font size.
Use preferably Times and New Romans font. Use 1.5 line spacing. Use line
and page number. Use Initial Upper Case for Title, Headings and
Subheadings, Keywords, Affiliations, and Authors’ Name. Make the titles,
headings and subheadings bold or use different colour. Use footnote at
the end of manuscript before references (no footnote for each page).
Make the files anonymous; please find the guide for Office 2013 below:
Open your word file-- Clink on “File” button—“Check for Issues” section-- Select “Inspect Document”-- Click on “Inspect” button-- Click “Remove All” next to Document Properties and Personal Information-- Finally save the changes.
Preparing Title Page and Main Manuscript
The title page should contain the following components:
- Manuscript Title: please keep it as precise and concise as possible and ensure it reflects the subject matter
- Corresponding author's name, qualification, affiliation, telephone number, and email address
- Each author's affiliation, email address, and qualifications
- Use 3 to 6 keywords to describe your manuscripts subject
- Acknowledgements: in this section, all sources of funding for
research must be explicitly stated, including grant numbers if
appropriate. Other financial and material support, specifying the nature
of the support, should be acknowledged as well.
- Authors' contributions: in this section, you must specify
explicitly who did what based on the substantive intellectual
contribution made to the article. It should be noted that any changes
should be made by completing the Change of Authorship Form before an
acceptance is granted on the manuscript.
- Conflict of interest: if your work is sponsored by a funder with
a proprietary or financial interest in the outcome, please clearly
state this in your title page.
- Ethical issues: if your manuscript is an original article you should name the ethics committee that has approved the study.
- A word count of the full article
Main Manuscript Components
The manuscript should follow through these sections: Abstract (no
more than 350 words), Key Messages (only for Original Articles),
Background, Methods, Results, Discussion, Conclusion, and References.
However, it may be appropriate to combine the discussion and conclusion
sections in some articles. Tables and Figures should be inserted within the text as close as possible to where they are referenced. Authors should not upload them as separate files. Please add page numbers and line numbers for your manuscript.
Include a structured abstract of no more than 350 words for original
articles and reviews. An abstract is often presented separately from the
article, so it must be able to stand alone. It should state briefly and
clearly the purpose and setting of the research, the principal findings
and major conclusions, and the article's contribution to knowledge.
Abstracts should be prepared in IJEP style including background,
methods, results and conclusion. For other manuscripts, include an
unstructured manuscript of no more than 300 words that summarizes the
objectives and background, main points and conclusions of the article.
Abstracts are not required for correspondence, and letters to editors.
Up to 6 keywords are entered separately into the online system during
submission, and should accurately reflect the content of the article.
Abbreviations/acronyms could be used with their expansions. The keywords
will be used for indexing purposes.
- Equations should be typed only in MathType (Download the software from http://www.dessci.com/en/products/mathtype/).
- Graphical objects should not be used.
- Your equations should be editable.
- If you have used built-in equation editing tool in Microsoft
Word, the equations will become unusable during the typesetting process.
To resolve this problem, please re-key your equations using MathType.
- Long equations should be set off from the text and numbered sequentially.
- If you cannot avoid using many equations or schemes, you can
collect them in a table of equations and shot them as a framed figure to
avoid typesetting errors.
- Should be prepared left to right and cell-based (i.e., created in Word with the Tables tool).
- Table number and caption always appear above the table. Leave 2 line spaces between the table and the caption.
- Should be editable and upright on the page, not on sideways.
- Should be prepared with real rows and columns and not aligned with tabs, returns, or spaces.
- Multi-part tables with varying numbers of columns or multiple footnotes should be organized as separate tables.
- Should be plain with NO colors, shading, or graphics.
- Should not contain inserted text boxes, tables within tables or cells within cells.
- Should be cited in numerical order upon their first mention.
- Symbols and abbreviations should be defined immediately below the table, followed by essential brief description.
- All tables should be inserted within the text as close as
possible to where they are referenced. Authors should not upload them as
- All figures/images must be cited within the main text in numerical order.
- All figures/images must be centered. Figure number and legend
always appear below the figure. Leave 2 line spaces between the figure
and the legend.
- Figures must be prepared in one of the following formats: Adobe
Portable Document Format (PDF) for photography or microscopy,
Encapsulated PostScript (EPS) for illustrations or diagrams, Tagged
Image File Format (TIFF), EPS, or PS. Files prepared with Adobe
Illustrator, Corel Draw or Adobe Photoshop should be uploaded in these
native file formats.
- All digitized images must be of high quality; that is,
resolutions of at least 300 dpi for color figures, 600 dpi for
greyscales and 1200 dpi for line arts.
- Histograms should be prepared in a simple, two-dimensional format, with no background grid.
- Make sure that any specific patient/hospital details are removed or blacked out (e.g., X-rays, MRI scans, etc).
- If photographs of patients are used, they should not be
identifiable. However, do not use a black bar to obscure a patient’s
- Original data from which the images were prepared should be
available, as the editors may request to see these data (e.g., Office,
SPSS and other line art images).
- Lettering in figures (e.g., labeling of axes) should be in
lower-case type, with the first letter capitalized and no full stop. All
text should be in a sans-serif typeface, preferably Arial with size 8
- Avoid using the touch-up tools, such as cloning and healing
tools in Photoshop, or any feature that deliberately obscures
- Graphics downloaded from Web pages should not be used.
- Please remember that Vector drawing data is absent from these
files: png, jpeg, tiff, or bmp. Subsequently resaving any of these files
as a PDF or EPS will not produce a vector drawing in these files.
Please supply the original EPS, ai, or PDF file versions of artwork.
- Figures/images should be inserted within the text as close as
possible to where they are referenced. Authors should not upload them as
Acceptable digital formats are:
- Corel Draw
- Adobe Illustrator
- Unlocked PDFs created from a vector program
- Microsoft PowerPoint, Excel, and Word as long as graphs are not placed into these programs as rasterized images
Not acceptable file formats are:
Note: Convert these files to PDF, EPS or postscript formats before submission.
Figure requirements in brief:
RGB (8 bit/channel) or grayscale only
Figure file must contain all parts in one file
Crop out excess from around image content
Under 10 MB
Vertical, not turned sideways
Flattened, no layers
No alpha channels
White, not transparent
Mustbe converted to outlines or saved with embedded fonts
- Arrange references as a simple list at the end of your
manuscript based on our Endnote style which is downloadable through IJEP
- Authors are responsible for the accuracy of cited references and these should be checked before the manuscript is submitted.
- Only one publication can be listed for each number.
- Published conference abstracts, numbered patents and preprints
on recognized servers may be included in reference lists, but text,
grant details and acknowledgements may not citing in the text.
- Cite references in the text, tables, or figures in consecutively
numerical order by means of superscript Arabic numerals. It is
acceptable for a reference to be cited only in a table or a figure
legend and not in the text if it is in sequence with references cited in
- Use Arabic superscript numerals outside periods and commas, inside colons and semicolons.
- Two references are cited with a comma and no space. Three or more consecutive references are cited in a range with dashes.
- References in tables, figures, and panels should be in numerical order according to where the item is cited in the text.
- Please note that if references are not cited in order the
manuscript may be returned for amendment before it is passed on to the
Editor for assessment.
- Only articles published or in press should be included in the
reference list. Personal communications or unpublished data must be
cited in parentheses in the text with the name(s) of the source(s) and
the year. Authors should request permission from the source to cite
- In reference list:
List the surnames and initials of first names of all authors if there
are 6 or fewer; otherwise list the first 3 and add ‘et al.’ Use one
space only between words up to the year and then no spaces. The journal
title should be in italic and abbreviated according to the style of
PubMed. If the journal is not listed in PubMed, then it should be
written out in full. Check journal abbreviations using PubMed.
- General rules from the 10th edition of AMA
- Items are listed numerically in the order they are cited in the text.
- Include up to 6 authors.
- For more than six, provide the names of the first three authors and then add et al.
- If there is no author, start with the title.
- Examples of IJEP End Note Style:
- Journal article (1-6 authors)
Michaud J, Kates J. Global health diplomacy: Advancing foreign policy and global health interests. Glob Health Sci Pract. 2013; 1(1): 24-28. doi:10.9745/GHSP-D-12-00048
- Journal article (more than 6 authors)
Hu WS, Ting WJ, Chiang WD, et al. The heart protection effect of
alcalase potato protein hydrolysate is through IGF1R-PI3K-Akt
compensatory reactivation in aging rats on high fat diets. Int J Mol Sci. 2015;16(5):10158-10172. doi: 10.3390/ijms160510158
Reuter T. Sharing the Earth, Dividing the Land: Land and Territory in the Austronesian World. Canberra: Australian National University Press; 2006.
Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, eds. The genetic basis of human cancer. New York: McGraw-Hill; 2002:93-113.
- Newspaper article – in print
Wolf W. State’s mail-order drug plan launched. Minneapolis Star Tribune. May 14, 2004:1B.
- Newspaper article – online
Pollack A. FDA approves new cystic fibrosis drug. New York Times. January 31, 2012. http://www.nytimes.com/2012/02/01/business/fda-approves-cystic-fibrosis-drug.html?ref=health. Accessed February 1, 2012.
Outbreak notice: Cholera in Haiti. Centers for Disease Control and Prevention Web site. http://wwwnc.cdc.gov/travel/notices/outbreak-notice/haiti-cholera.htm. Updated January 9, 2012. Accessed February 1, 2012.
Weisbaum LD. Human sexuality of children and adolescents: a comprehensive training guide for social work professionals [master's thesis]. Long Beach (CA): California State University; 2005.
Chu H, Rosenthal M. Search engines for the World Wide Web: a
comparative study and evaluation methodology. Paper presented at:
American Society for Information Science 1996 Annual Conference; October
19 24, 1996; Baltimore, MD.
February 26, 200
For the reporting of statistical analyses please consider the following points:
- Focus the statistical analysis at the research question.
- Report simple analyses first, then more sophisticated results.
- Provide information about participation and missing data.
- As much as possible, describe results using meaningful phrases
(E.g., do not say "beta" or "regression coefficient", but "mean change
in Y per unit of X"). Provide 95% confidence intervals for estimates.
- Report the proportions as N (%), not just %.
- Maintain the consistency of reporting all decimal places across the manuscript (either one decimal or two decimal places).
- Report p values with 2 digits after the decimal. e.g. 0.54, 0.03.
- Always include a leading zero before the decimal point (e.g. 0.32 not .32).
- Abbreviations and Symbols
Use only standard abbreviations; use of nonstandard abbreviations can
be confusing to readers. Avoid abbreviations in the title of the
manuscript. The spelled-out abbreviation followed by the abbreviation in
parenthesis should be used on first mention unless the abbreviation is a
standard unit of measurement (For further information please visit ICMJE Recommendation).
During submission you will be asked if you wish to suggest the names
and email addresses of potential reviewers. Note that the
editor-in-chief retains the sole right to decide whether or not the
suggested reviewers are invited.
All contributing authors should qualify for authorship. The order of
authorship should be a joint decision of the co-authors. Sufficient
participation in the work is of utmost importance. Authorship credit
should be based on substantial contribution to conception and design,
execution, or analysis and interpretation of data. All authors should be
involved in drafting the article or revising it critically for
important intellectual content, must have read and approved the final
version of the manuscript and approve of its submission to this journal.
Any change in authorship following initial submission would have to be
agreed by all authors as would any change in the order of authors (For
further information please visit ICMJE).
- Changes to authorship
This statement concerns the addition, deletion, or rearrangement of
author names in the authorship of submitted manuscripts as described in
After the manuscript is submitted or accepted for publication, the
corresponding author is required to send a request to add or remove an
author, or to rearrange the author names of the submitted/accepted
manuscript and must include: (a) the reason the name should be added or
removed, or the author names rearranged and (b) signed IJEP Change to
Authorship Form by all authors that they agree with the addition,
removal or rearrangement. Requests that are not sent by the
corresponding author will be forwarded by the Journal Managing Editor to
the corresponding author, who must follow the procedure as described
above. No authorship change is allowed after publication of manuscript.
Authors are requested to clearly identify who provided financial
support for the conduct of research and/or preparation of the article
and briefly describe the role of the funder/sponsor in any part of the
work including design and conduct of the study, data collection, data
management, data analysis and interpretation, preparation, review and
approval of the manuscript. The following rules should be followed:
- The sentence should begin with: ‘This work was supported by …’.
- The full official funding agency name should be given, i.e.
‘the National Cancer Institute at the National Institutes of Health’ or
simply 'National Institutes of Health' not ‘NCI'(one of the 27
sub-institutions) or 'NCI at NIH’.
- Grant numbers should be complete and accurate and provided in brackets as follows: ‘[grant number ABX CDXXXXXX]’
- Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers ABX CDXXXXXX, EFX GHXXXXXX]’
- Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)
Corresponding author will be sent page proofs (as PDF files) by
email. These should be checked immediately and corrections, as well as
answers to any queries, returned to the journal as an annotated PDF via
email within 3-5 working days (further details are supplied with the
proof). It is the author's responsibility to check proofs thoroughly.
Therefore, you will need to download Adobe Reader version 11 available
free from Adobe.
IJEP follows AMA style (American Medical Association Manual of Style, 10th Edition) since May 2015.
We will do everything possible to get your article published quickly
and accurately. Therefore, it is important to ensure that all of your
corrections are sent back to us in one communication. Please note that
rephrasing sentences, additions, or omissions are not allowed at the
Important Note: Authors should approve the PDF Proof
and provide us with the corrections in due time. Not meeting the
deadline and a long delay to respond could lead to withdraw of paper at
Withdrawal Defenition: is an action that takes the manuscript out of the review process and places it back into the author's dashboard.
Our View Regarding Withdrawal
In General, we do not suggest article withdrawal, since it wastes
valuable manuscript processing time, money and works invested by the
- Pre-Review: is a period that an author(s) submit(s) her/his article until to be sent for review.
- Peer-Review: is a period that manuscript submitted completely into the website and included in the review process.
- Review – Final Decision: is a period from the acceptance of an
article until to be sent for publication if the article meets the
- Post-Publication: when a paper is published (online and/or hard copy).
- Pre-Review: The author(s) can withdraw their papers at this step without paying any charges and/or posing compelling reasons.
- Peer-Review: The authors must have compelling reasons and pay 1000 USD as the withdrawal penalty.
- Review – Final Decision: The authors must have compelling reasons and pay 1000 USD as the withdrawal penalty.
- Post-Publication: Withdrawing at this step is not possible at all.
What Are Compelling Reasons?
- bogus claims of authorship
- multiple submission
- fraudulent use of data or the like
- Infringements of professional ethical codes
For inquiries relating to the submission of articles please contact the editorial office at: